Parim Academy has separate roles from the Parim team environment.
After syncing employees, the Parim team environment Superadmin who enabled Parim Academy will receive the following Parim Academy roles: Owner, Admin, Employee. Other Superadmins synced in the process will receive the following roles: Admin, Employee.
All other synced people, including Managers, Department Supervisors, Location Supervisors and staff members, will receive the Parim Academy role: Employee.
Parim Academy roles determine what people can see and do in Parim Academy. The right role keeps people focused on what matters to them: learners see their assigned learning, managers see their team, and administrators manage the platform. This article describes each role and shows, capability by capability, what each one can do.
There are eight roles in Parim Academy: Owner, Admin, Manager, People Manager, Content Manager, Instructor, Employee and Restricted.
Parim Academy roles at a glance
Owner has the broadest access of any role, including billing, subscription and security settings. Assign it to whoever is ultimately responsible for your Parim Academy account. You can have more than one Owner.
Admin is intended for your Parim Academy administrators, such as HR, L&D and senior People leaders. Admins manage content, Users, Teams and most settings. Three areas are reserved for Owners: billing and subscription, security and single sign-on, and Custom Fields.
Manager is for people leaders who also look after learning content. A Manager can build and assign learning, and can view and edit the people who report to them. Reporting lines are set on each profile and through Teams.
People Manager is for people leaders who only need to manage their own people. A People Manager can view and edit their direct reports, assign learning and Pathways to them, and follow their progress. They do not build learning content.
Content Manager is for people who create and maintain learning. A Content Manager can build and manage all learning content (Pathways, Events, Forms, Library content and Roadmaps). They do not manage people and cannot assign learning to others.
Instructor is for people who deliver learning. An Instructor can access learning content, see the people enrolled on the learning they instruct, and manage assignments where they are named as the instructor.
Employee is the standard learner role. It is also used for Volunteers and Members. An Employee can access their own profile, the Library, and any learning assigned to them.
Restricted is for people who only need their assigned learning, typically contractors or other external users. They have no dashboard, Library or navigation and go straight to their assigned learning. See Using Restricted Users in Parim Academy for details.
Permissions in detail
The table below shows what each role can do. In the cells:
✅ means full access.
All, Team, Own and Instructed show the scope: everyone in the organisation, only the user’s team or direct reports, only themselves, or only the learning they instruct.
— means no access.
Things to keep in mind
Manager access depends on reporting lines and Teams. What Managers and People Managers can see and edit is based on who reports to them. Set the line manager on each profile and use Teams so their view is accurate.
Content Managers build content but don’t assign it. Assigning is done by Owners, Admins and Managers, and by Instructors for the learning they instruct. People Managers can assign Pathways to their reports from the Library, but not Roadmaps. Roadmaps are assigned from the Roadmaps area, which only Owners, Admins, Managers and Content Managers can open.
Every role can complete its own learning. Anyone with assigned learning can start it, complete it and see their own progress, whatever their role.
Some settings are Owner-only. Custom Fields, security and single sign-on, and billing and subscription are available to Owners only, not Admins.
Restricted users are deliberately limited. They have no navigation, dashboard or Library, and cannot see other people or Teams. They see only their assigned learning.
FAQs
What’s the difference between a Manager and a People Manager?
Both manage the people who report to them. A Manager can also build and assign learning content. A People Manager focuses on people: viewing and editing their reports and assigning Pathways to them, without building content.
What’s the difference between a Content Manager and an Instructor?
Both can build learning content. An Instructor can also see the people on the learning they instruct and manage those assignments. A Content Manager doesn’t manage people or assign learning to others.
Can an Admin do everything an Owner can?
Almost. Admins manage content, Users, Teams and most settings. Billing and subscription, security and single sign-on, and Custom Fields are reserved for Owners.
Can I have more than one Owner?
Yes. You can assign the Owner role to as many people as you need.
Which roles don’t get the full platform experience?
Restricted users don’t get the dashboard, Library or navigation. They are taken straight to their assigned learning. Every other role gets the standard signed-in experience, limited to what their permissions allow.