Grouping people into a Team lets you assign learning, run reports and manage access for the whole group at once. Once you’ve created a Team, there are two ways to add people to it:
From the Team’s own page, which is best when you’re building up a single Team and know who belongs in it.
From the People list, which is best when you need to move a whole group into the same Team in one step, such as a new department, a cohort, or everyone assigned a particular programme.
Both methods only add people. Neither removes anyone from Teams they already belong to.
Adding people from the Team page
Go to Settings → Teams.
Click Create Team to create a new team.
Go to People and find all people you want to add to your Team, and click Add Users to Team
Select the team you want these people to be added to and click Confirm Add to Team
The selected people are added to the Team straight away.
Tip: A person can belong to several Teams at once. Adding someone to a Team leaves their other memberships untouched.
Things to keep in mind
Adding is additive. Both methods leave people’s existing Team memberships as they are. To take someone out of a Team, see the How to Remove a Person From a Team article.
Add people from the Team page, not from Edit Team. The Edit Team window only covers the Team’s name, status, parent Team and managers.
Bulk adds go to one Team at a time. To add the same people to another Team, repeat the steps and choose a different Team.
People who are already members are skipped. It’s safe to run a bulk add over a mixed selection, because only people who aren’t yet in the Team are added.
Bulk actions are limited by role. The row checkboxes that drive bulk actions on the People list only appear for Owners and Admins.
FAQs
Can a person be in more than one Team?
Yes. Adding someone to a Team doesn’t affect their other memberships, so people can belong to as many Teams as you need.
How do I add a lot of people at once?
On the People list, tick the people, choose Bulk Actions → Add Users to Team, and pick the Team.
Does bulk adding remove people from their current Teams?
No. It only adds the selected people to the Team you choose.
Can I add people to more than one Team in a single bulk action?
Not in one action. You choose one Team per bulk add, so run it again for each additional Team.
What happens if some of the selected people are already in the Team?
They’re left as they are. Only people who aren’t already members are added.
Why doesn’t my Team have an Add People button?
Dynamic Teams fill themselves automatically from criteria, so they don’t have one. Only static Teams let you add members by hand.
How do I remove someone from a Team?
Open the Team, find the person in the member list and remove them. See the How to Remove a Person From a Team article.
Who can do this
Owners and Admins can add people to any Team, both from the Team page and through bulk actions on the People list. Managers, People Managers, Content Managers, Instructors, Employees and Restricted users cannot add people to Teams. This includes a Manager who is a Team’s Primary Manager. They can edit the Team’s details, but adding members is reserved for Owners and Admins.