Staff page gives you an overview of all the staff details and helps you easily manage these conveniently from one place. Whether you need to monitor the certificates expiry, add staff to departments or export their details - Staff list is the place for it! Here is everything you can do on here:
1. Add new staff to the system
Adding new staff members into the system is a simple process and can be done by various ways. Click on the green 'Add Staff' button in the top right-hand corner of the 'Staff' page to find the three options and find the suitable for you.
'Add staff' allows you to enter an individual staff member to the system - simply fill in the information about the new staff member and they will then show on the Staff page.
'Import from file' comes in handy if you need to bulk upload many staff members at once.
'Invite' options allows you to send your staff members e-mail invitations to invite them to join PARiM - all they have to do then is accept the invite in the e-mail they receive, log in, fill in their details and voila - you have a new staff member!
Read here to find out more about adding staff to the system.
2. Smart Search
Use the search box to find staff members by searching for any of the following data: Name, Email, Staff ID, Phone, NIno and Address.
3. Actions for individual and multiple staff
You can perform all the necessary actions such as adding and editing positions, sites, departments etc directly on the Staff list either for an individual staff or for multiple staff members at once.
For individual actions click on the three dots next to staff member's name and choose the relevant option. To perform action for multiple staff simply select the relevant staff by ticking their names and then open the actions list by clicking on 'With selected' button.
4. Choose the details you wish to see about staff
The columns select option allows you to work with the information that is important to you. Use the columns icon (three vertical lines at the top of the list) to choose the columns that you wish to be displayed on the Staff list. Customize the list to suit your needs and find the information quickly.
5. Message selected staff
To message staff you will firstly need to select the staff members by ticking their names after which a Message option will appear at the top of the list.
6. Export CSV and print staff details
To print or export a CSV click on the blue Actions button on the top right corner and choose the relevant option. A box will open where you can select which columns exactly you wish to be included.
7. Monitor expiry dates for staff member's passports, visas and other certificates
At the front of the staff's name there is a Problems column, a red circle will appear there to alert about the problem, for example, if a passport is about to expire or expired. If you hover over the red circle it will give you more information on the problem.
8. Notes - add, edit and search directly on Staff list
You can easily add/edit notes directly on the Staff list by clicking on the three dots next to staff's name and it will then open an individual actions list. The first option is Add Note.
Once a note has been added to staff a note icon will be displayed in front of their name. You can open their notes directly by clicking on it. It will then open up a sidebar where you can see, add and remove notes.
You can also search notes - if you have written notes to staff and wish to search by them you can easily do so by using the Notes search box. Simply enter a word or a phrase and it will show you the staff who has a note with that content added to them.
9. Delete multiple staff members
You can end contract for or delete multiple staff members at once directly on the Staff list. Firstly, you will need to select the staff members by ticking their names on the list and then click on the 'With Selected' button to open up more actions. Choose either 'End contract' or 'Delete' according to what you're looking to do.
Please note! In order for the 'Delete staff' option to appear the staff's status needs to be changed to other than Approved or their contract needs to be ended first. If you choose to delete staff members all the data related to them such as their shifts, timesheets and clocking actions will be irreversibly removed from the system!
10. Contract Ended staff page
Staff members whose contract has ended will be automatically moved to the Contract Ended list which you can find under the Employees filter.