Messaging and emailing people

Message, email, SMS, text message, notify, notifications

Margot Seesmaa avatar
Written by Margot Seesmaa
Updated over a week ago

PARiM is offering different options for contacting and notifying your people. You are able to reach them via email, message or SMS.

You can message people from the Schedule calendar as well as from the People page. 

The Schedule page is useful when you need to message either all or specific persons regarding anything scheduling or shift related whereas messaging from the People is great for HR purposes, for example, you can filter out all the people whose passports have expired and can email them about it.

Here you can find a video tutorial on how to send messages and emails with PARiM.

Messaging from the Schedule calendar

1. Message all people - no filters used 

Allows you to send a general message to all currently active people.

1. Click on the 'Publish & Send' button on the right-hand corner on top of the calendar and choose from the drop-down menu 'Message visible people'

2. A messaging window opens where all active persons are included in the recipients' list. Next, write the message, tick the email and/or SMS option and click 'Send'.

2. Message visible people - filters used

1.  Use the filters on the left-hand side to find relevant persons. For example, to message all persons that are working on a specific site use the Site filter and the people list will only show the preferred persons for that site.

2. Find the 'Publish & Send' button on the top right-hand corner, click on the arrow next to it and choose 'Message visible people'. This means that only the persons who are currently showing on the people list will be included as recipients to the message.

3. Write a message, choose whether you want to send the message as email and/or SMS and click 'Send'.

3. Select the people manually 

1. Click on the 'New message' button on the top right-hand corner. A messaging section appears where you will need to click '+New' to create a new message.

2. Next, click on the persons´ names to include them to the Recipients list on the right-hand side.

3. Write a message and click 'Send'.

Good to know!

The contact persons will show up on the recipient list in the message center also. To send them messages, make sure to have the email or SMS option selected as internal messages are not currently visible to them.

They are not included in the All Staff message list like subcontractors.

4. Invite people to apply to open shifts

After you have created open shifts, then you can invite people to apply using messaging functionality. The system will send the message only to the people who meet all the set system settings - like a person must be available during open shifts, the person must have the position assigned to them etc. Please find step by step guide HERE.

Messaging from the People page

This is useful when you need to message people about their details, visas or documents that need updating, all HR related. You can firstly use the filters on the left-hand side to find the people that you will need to contact, then select them all and a message option will appear on top of the list. If you notice something that needs persons' attention you can message them directly on the People page.

1. Message one person

 This can be done on the People page - simply find the person on the list and click on their email address to send a message.

2. Message multiple persons from the People page

Either tick the persons' names OR use the filters to find the persons you need to contact. Next, select the persons and the Message option will appear at the top of the list. Click on it, write the message and click 'Send'.

Good to know!

  • The send messages / created groups will be saved to the list on the left and you can use them again if you need to message the same people

  • Allow group chat if you want everyone to be able to answer and see each other's answers

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