PARiM's Pay Run report includes all the information needed to pay your employees based on the assigned shifts, jobs and absences. The report is based on pay periods, that are defined with Pay Schedules that have been added to Employment Types and to your employees.

Actual hours versus scheduled hours

Pay Run report is based on the timesheet hours and your module subscription along with system setting preferences. The hours on the report can be either the actual or the scheduled worked hours.

The scheduled hours are the ones that come straight from the Schedule page and are not depending on any clocking actions nor timesheet approving. The timesheet has the exact same times as the shift on the Schedule. Actual hours are the ones that come from the Time Clock page. If you allow your employees to clock in and out of the shifts, then the timesheet hours will be based on these clocking actions and the timesheet values can be approved/amended on the Time Clock page.

Scheduled hours on Pay Run report

1. Time&Attendance module is deactivated - if you wish to update timesheets on Pay Run report, then corrections need to be made on Schedule page

2. Time&Attendance module is activated, but scheduled hours are preferred for Pay Run report under System Settings - if you wish to update timesheets on Pay Run report, then corrections need to be made on Schedule page

3. Time&Attendance module is activated, clocking is not allowed for employees and actual hours are preferred for Pay Run report and timesheets are approved without any changes - if you wish to update timesheet on Pay Run report, then corrections need to be done on Time Clock page

4. Time&Attendance module is activated, actual hours are preferred for Pay Run report, clocking is allowed, but employees have not made clocking actions and timesheets are approved without any changes - if you wish to update timesheet on Pay Run report, then corrections need to be done on Time Clock page

Actual hours on Pay Run report

1. Time&Attendance module is activated, Scheduled hours are not preferred, employees have made clocking actions and timesheets are approved/not approved on Time Clock - if you wish to update timesheet on Pay Run report, then corrections need to be done on Time Clock page

2. Time&Attendance module is activated, Scheduled hours are not preferred, clocking is not allowed and timesheets have been approved with different times than scheduled on Time Clock page - if you wish to update timesheet on Pay Run report, then corrections need to be done on Time Clock page


Please also read:

  1. How to approve timesheets as admin
  2. Time Clock overview
  3. Pay Run report
  4. Why data is not seen on Pay Run report

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